Report & Proposal Writing

Need help putting together a project progress or final report for donors, or developing a winning proposal for your next project?

Well-written reports provide an accurate, structured, cohesive, evidence-based documentation of activities, progress, and achievements of outputs, outcomes, and impact. They are key to more informed decision-making, good planning, and implementation. They are also an important information tool for future funding. As reporting specialists, we will be happy to support you in developing full and summary reports that are in line with your donor requirements, reviewing and finalising draft reports, or developing and revising your internal reporting documentation.

Strong proposals win funds, so long as they respond to a problem in a community, region, or country, and provide a clear solution within a defined timeline. Setting a clear goal and ensuring that your objectives are SMART, as well listing the activities which will lead to achieving this goal, are an important first step. Starting with a concept note to outline what you want to achieve and how is a good practice prior to starting on the full proposal. As proposal writers, we will support you along this journey of defining your goal and objectives, outlining the activities, developing a concept note and a full project proposal (or any one of those) – all while ensuring alignment with donor requirements, high quality, and attractiveness of the action.

What we offer.

Results-Based Reporting (click to learn more)

In preparation for report writing, our consultants review and study relevant documentation that is available. This can include but not limited to a project document, logical/results framework, previous project progress and donor reports, partner reports, evaluation reports, situational analyses and studies, as well as various communications materials such as case studies and success stories, among others. The consultants will identify any gaps in data, request clarifications or additional information, and present a report outline. The report will combine both qualitative and quantitative data, and incorporate testimonials, monitoring data, and any visual data such as photographs or infographics as supporting evidence. If preferred, a report can follow a storytelling approach.

In reporting, we ensure logic, consistency, and clarity. All reports are aligned with organisational and/or donor templates and guidelines, where relevant.

We work with different types of reports, as listed below (not limited to):

• Full project progress (interim) and final donor reports (end of project/annual/quarterly/monthly)
• Summary reports
• Digests, newsletters or bulletins
• Briefs, synthesis reports
• Fact sheets
• Country reports

Proposal Writing (click to learn more)

We offer our support in structuring your idea, writing a concept note, and developing a full project or programme proposal. In collaboration with the team, the proposals and supporting documentation are developed after careful study of donor requirements, guidelines and a template. All inputs and feedback from relevant colleagues are carefully incorporated, and a final review is undertaken before submission.

We have so far worked with the following donors: BHA, BMZ, KfW, PRM, USAID, PM/WRA, FCDO, EC, ECHO, UNHCR, OCHA, UNICEF, SDC, CDC, SIDA, CIDA, NORAD / MFA, AFD, The World Bank, IOM, the Gates Foundation, START, GAC, Irish Aid, DANIDA, GGP, OAK Foundation, various Ministries, and Embassies.

Types of services offered (not limited to):

• Development of concept notes
• Development of full project proposals (new project, project extension or expansion), budgets and supporting documents (logical framework, Theory of Change, other)
• Revision/adaptation of concept notes and/or full project proposals
• Grant writing
• Development/visualisation of Theory of Change
• Development of proposal writing guidelines, templates, and instructions as per organisational requirements
• Training/coaching in proposal writing (in-person, online or hybrid; individuals and teams)

Additional services

• Development of project document
• Project and programme design

Please get in touch for more information on how we can support.

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From the blog.